How to record stock movements and transfers between warehouses

Movements keep inventory aligned with what happens physically: a receipt increases stock at a warehouse, an issue decreases it, and a transfer moves units from one location to another. Choosing the right operation and recording its reason makes it easier to review later who made the change and why.

Record a receipt or issue

1. Open Inventory > Movements and choose the action to add a movement.
2. Select the warehouse and the operation that matches what happened: receipt or issue. Available operation names depend on your company configuration.
3. Add the product, quantity, and any fields requested by the form. Explain the reason in the comment, and make sure you are not duplicating a receipt or delivery already recorded elsewhere.
4. Check the product, warehouse, movement type, and quantity before accepting. Then verify the new row in the movement list.

For example, if material arrives and is not recorded through a purchase order, use the appropriate receipt operation. If a unit is issued outside the usual sales flow, record an issue with the correct reason. When a purchase or sale already creates movements through its own workflow, do not enter a second manual movement for the same event.

Transfer products to another warehouse

1. Choose Transfer and set the source and destination warehouses.
2. Add each product and the quantity to move. If your company requires serial or batch identification, enter those details for the transferred units.
3. Check both locations. A transfer does not add new units to the company; it changes where the units are held.
4. Accept the movement and review the list to confirm it was recorded.

In the example, 6 units were transferred from Main to North. The history shows the linked movements: stock decreases at the source and increases at the destination. If you do not see both, check the date, warehouse, or product filters.